Transcribing Basics
1. Patient Name
2. NHS Number
3. Address
4. Date of request
1. Name of Medication - check generic /brand
2. Dose of medication - be careful of total quantity/ available doses
3. Formulation - tablet/ capsule/ liquid/ nebule.
4. Route - oral/ topical/ rectal
5. Frequency and Indication - common abbreviations
6. Quantity - careful consideration of total quantity
It is not recommended for abbreviations to be used on patient scripts
7. Urgency - acute/ repeat
8. Any special notes
The following examples assume that demographic checks have been completed
In this case there is a relevant pre-set you can use
It is important you complete the 6 checks detailed below
In this case you would need to forward the letter to Prescribers and Practitioners Group
Check you have selected the correct medication
You will need to have gathered the relevant information of why this transcription has been completed
e.g. Issued last 16.010.23 - has now run out - second request - under ENT for Vertigo
In acute prescription requests it is highly important to check the frequency of the requests
Through the "Medication" Section you can see the prescription history for a patient including acute and repeat
The information checks below from 1 to 5 are extremely useful to ensure that the transcription is correct.
If you are copying a previous prescription that contains an error you will be repeating the same error! Make sure you double check the drug checklist!
You can see below that the transcription details need to be amended to reflect the previous prescription
In this case you have a written instruction by a clinician - You should follow the same steps as Example 3
If transcription unclear e.g. whether acute on repeat - check with clinician
Save the record
Do not forget to add relevant information
This function can be used when you are not confident in transcribing the medication. It is still important to complete the relevant drug checks and gather relevant information
Ensure you have selected group and assign to Prescribers/Practitioners
It is important to be clear why this medication has been requested
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